Service Availability Management in SAP Focused Run provides availability reporting for business-critical systems, databases or services. It calculates the availability based on outages detected by system monitoring and compares it to defined availability Service Availability Levels. Unplanned outages are automatically imported from system monitoring. Planned downtimes are automatically imported from work mode management. They must be reviewed and adjusted by system administrators and confirmed by IT service managers or other supervisors before they are taken into account in the availability reporting. The adjusted downtime data is called service outages. Service Availability Management can be the single source of truth for Availability Service Level Agreement reporting.

The high level process is as follows:

Service Availability Management consists out of the following pages:

• The Overview page shows the calculated availability for the selected entities.
• The Outages page shows the outages for the selected entities and allows to create or maintain outages.
• The Service Availability Definitions page shows the Service Availability Definitions for the selected entities and allows to maintain additional service definitions. 
• The Analytics page  provides up time reporting.

How to open Service Availability Management

1. Open the Launchpad
2. Select Technical Administration
3. Select Service Availability

Overview/Service Reporting

The Service Reporting page shows the calculated availability for the selected systems, databases and services in selected  reporting periods. It gives you a quick overview whether the availability service level agreement was met or breached.

From the Service Reporting you have the following options:

• Switch between a monthly or yearly display depending on the defined reporting period. 
• Select different reporting periods 
• Select whether the displayed availability is calculated based on confirmed outages only or based on all outages. 
• Select a reporting period to open the Availability Charts for the selected reporting period and compare the availability of multiple systems /services
• Select an entity to open the Availability Charts for this entity  and compare current and previous reporting periods

Availability Charts

From the Availability Charts  you have the following options:

• Compare the availability for multiple systems in one reporting period or the availability for a system in multiple reporting periods.
• Select one system to drill down to the availability for months or days and to identify the months or days where outages occurred and the availability dropped.
  (Whether you can drill down to days or drill down to months depends on the reporting period defined in the Service Availability Definition.)

Outage Summary

The Outage Summary view provides an overview over open and confirmed outages and Service Level Agreement.

The following data is shown:

The Outage Overview  provides the following options: 

• Use the filter button to filter on systems  with open outages and to filter on entities where SLA is breached
• Select one or multiple entities and press the mass maintenance button. This opens the Outage Overview view showing all outages for the selected entities in the selected reporting period. From here you can do mass or single maintenance of outages.
• Click on one system. This opens the Outage Overview view showing all outages for the selected system in the selected reporting period. From here you can do mass or single maintenance of outages.

Outage Overview

The outage overview shows the list of outages for the selected entities in the selected reporting periods. It allows to edit existing outages or create new ones.

The following data is shown:

Mass Maintenance of Outages

You can select one or several outages and perform the following mass maintenance actions for them together:

• Hide Outage: Set the selected outages to hidden. This will hide them from the outage list and exclude them from availability reporting. Hidden outages can be shown if " Show Hidden Outages" is "Yes". Hidden outages are outages that the system administrator wants to exclude from reporting. For example, because they are based on false alerts.
• Unhide Outage: Remove the hidden flag from the selected hidden outages. Afterwards they are shown again in the outage list and can be processed. Hidden outages can only be selected if " Show Hidden Outages" is set to "Yes".
• Approve Outage: Set all selected outages to status confirmed. Confirmed outages will be used in SLA calculations and availability reporting
• Reject Outage: Set all selected outages to status in process so that they must be maintained again by system administrator
• Review: Set all selected outages to status to be reviewed
• Modify: Date Time Maintain common start and end time for all selected outages together
• Set reason: Maintain common reason for all selected outages together

Create Outage

Normally, unplanned outages are detected automatically by system monitoring and transferred to Service Availability Management. Planned downtimes are imported from work mode management or system monitoring. So, the manual creation of outages is only necessary in special cases.

Proceed as follows to create new outage:

1. Select the Create Outage button
2. Maintain the following data:

Click on "Save" to create the new outage. Click on Email to send a notification email about the new outage.

Please note: New outages are by default in status "New". They need to be reviewed and set to confirmed before they are taken into account for availability calculations.

Edit Outage

1. Select one Outage. This opens the Outage Details screen. 
2. Maintain the following data:

If the outage is already set to completed you can only edit the reason, business impact and comments and revert the status.

Since SAP Focused Run 2.0 FP02 an  Alert Details tab is added for unplanned outages reported by MAI. On this tab, you can view some details of the originating alert such as Alert Name, Alert Status, and Alert Start Time.

Service Availability Definitions

Each system, database or service that has to be managed by Service Availability Management needs to have an active service definition.

Select the Service Availability Definition page to see the service definitions for the selected systems.

The Service Availability Definitions Overview shows the following data for each service definition

Edit Existing Service Availability Definition

Select a service availability definition to see it's details. For existing service availability definitions, it is possible to change the end date and to add new Contractual Maintenance Periods. The other settings cannot be changed.

Add New Service Availability Definition

Select Button " Add new service availability definition" to create a new service availability definition:

To create a new service availability definition, you need to maintain the following data

General Data:

In the entities tab: 

Entity /Entity type: Select  system, database or service for which the new service definition is valid.

In the Availability tab:

In the Contractual Maintenance tab, you can define reoccurring periods and specific dates, during which maintenances are allowed without affecting the SLA. If Contractual maintenances overlap with agreed service times, the agreed service time is shortened on this day.

How the Availability is Calculated

The availability is calculated as follows: Availability (%)= (1 - OT  / AST ) * 100 %

• AST ( Agreed Service Time ) is the duration of the agreed service time per Reporting Period 
• OT (Outage Time) is the duration of all system outages that occurred during the Agreed Service Time

• aAST (adjusted Agreed Service Time ) is the duration of the agreed service time per Reporting Period  reduced by the overlapping part of Contractual Maintenance Periods and  the overlapping part of non-SLA relevant  planned downtimes
• OT (Outage Time) is the duration of all system outages that occurred during the adjusted Agreed Service Time

Example

• The agreed service time is on work days from 9 am to 5 pm.
• The reporting period is monthly. The current month has 21 work days.
• A Contractual Maintenance Period is scheduled every 1st Friday of the month from 4 pm to 9 pm.
• The customer has requested an additional planned downtime on the 2nd Friday from 2 pm to 6 pm for release upgrade. The planned downtime is outside the contractual maintenance period.Despite of this it  is not SLA - relevant because was requested by customer.
• A system outage occurred on the 2nd Tuesday from 1 pm – 6 pm.

Service Availability Management will calculate the availability as follows: