1. Setup and configure

This step is critical and needs to be completed to properly activate your SAP Taulia solution. Complete the tasks outlined below.

  • SAP Virtual Cards supports one or multiple card programs with a "bring your own issuer" model, so if you have virtual card programs in more than one region and/or with multiple issuers, you can centralize them in one workbench by configuring the credentials and testing the pipes.
  • If you have not selected your virtual card issuer, reach out to the Virtual Card Team at SAP Taulia for support (cardspecialists@sap.com).

Accounts Payable will define:

  • The suppliers to be paid via virtual card
  • The documents that will be transferred to SAP Taulia
  • The process desired for reconciling the virtual card payments in the general ledger

For SAP S/4HANA Cloud Private Edition using the SAP Integration suite, managed gateway for spend management and SAP Business Network, add-on for SAP S/4HANA

  • Configure the invoice document type
  • Configure tax code filtering as needed
  • Configure down payment as needed
  • Setup new payment method
  • Schedule your jobs

View full documentation for SAP S/4HANA Cloud Private Edition(opens in new tab)

For SAP S/4HANA Cloud Public Edition

  • Reach out to the SAP Virtual Card team to configure your program 
  • Configure your unique issuer virtual card program(s) to enable payments 
  • Configure statement dates for automated reconciliation logic 
  • Choose your desired currencies and timing logic 

2. Validate the connections

Verify your SAP Taulia configuration to ensure it meets your business requirements and is working as expected. This is critical for identifying and resolving issues before you rollout to your organization. Complete the tasks outlined below.

  • Create “SAP Virtual Cards” as a vendor
  • Create an invoice to be paid to “SAP Virtual Cards” (e.g. $1) due immediately
  • Confirm with the Virtual Card Team on payment received*

*The Virtual Card Team will cancel it together with you and no charge will be triggered.

3. Rollout and launch new payment method

Launch SAP Taulia and monitor its performance to ensure a smooth transition from development to end-user rollout. Complete the tasks outlined below.

  • Utilize reporting to see successful payments
  • Utilize payment tracking to troubleshoot any issues
  • Celebrate with your team on increased working capital and rebates