Each user's capabilities within the system are determined by their authorization roles. Some of the example are
These are configured by the System Administrator in User Management.
Access level in a Project is a newly introduced option that is offered during Project creation with three values such as Public, Restricted and Private. Project Access Restriction is a feature in SAP Cloud ALM, that enables the project leads to manage the access level for the project members.
This access level defines if a project is publicly accessible by all users for Edit or Display with project management based on a combination of Project roles and Authorization role as explained further authorizations
This enables the Project to be easily accessed even by non-Project members for display or edit based on their authorization role.
This access level defines if a project is restricted and only project members can do make changes within the project (display for non-project-members allowed).
This access level defines if a project is private and can only be accessed by project members (Edit or Display for non-project-members NOT allowed). Even search results for non Project members will not show Private projects.
|Use Case: 1||Use Case: 2||Use Case: 3|
|Person Name: Anna||Person Name: Harry||Person Name: Betty|
|Project Assigned: Yes||Project Assigned: No||Project Assigned: Yes|
|Project Access Level: Public||Project Access Level: Private||Project Access Level: Restricted|
|Project Role: Assigned as a Lead||Project Role: Not Assigned||Project Role: Assigned to a Project (Not as a Project Lead)|
|Authorization Role: Project Viewer||Authorization Role: Project Administrator||Authorization Role: Project Lead|
|Result: Anna can only Display the Project||Result: Harry can still have Full access to the Project||Result: Betty can Edit the Project tasks as a Project member but will not be able to change Timeboxes or Team setup as even when she has the authorization role as Project Lead , her Project role is only a Project member|
Important : Please ensure you do not accidentally lose access to Project when you change the Access Level from Public to Restricted or Private . Ensure you are assigned as a Project Lead explicitly in that specific project before making such a change
Please refer to the below links for more details:
Understanding Project and Authorization Roles in SAP Cloud ALM
How to Set Access Restrictions in a Project in SAP Cloud ALM