Guided Procedure Framework Overview

The guided procedure framework in Focused Run provides an easy way to document and optionally automate reoccurring operational activities in guided procedures. These guided procedures help the user to execute reoccurring administrative activities or alert reaction procedures in a guided and reproducible way. In addition, it is possible to automate the activities inside guided procedures and to execute them automatically without or minimal manual involvement.

Guided procedures help to reduce TCO and improve IT operations quality through:

  • Step-by-step execution
  • Detailed activity description
  • Central access to required managed system functions
  • Automation
  • Logging of every activity
  • Predefined content that can be customized

A guided procedure consists out of 1 or several steps. Each step has 1 or multiple activities. The following different activity types are supported:

  • Manual activities consist out of a description, a documentation text that describes detailed what the user must do and optionally a context sensitive navigation link into the relevant application in Focused Run or the managed system. The user processing manual activities can read the documentation, open the navigation link to jump into the relevant application to execute the activity. Once the activity is executed the user needs to document this by changing the status and optionally writing a comment.
  • Automated or Plug-In activities. Automated activities execute certain predefined tasks automatically in background. Once executed they return a log message indicating success or failure of the activity and optionally a table, or other graphics with more details. Automatic activities can be triggered by a user. Guided procedures with automatic activities can be executed fully automatic in background. SAP delivers a set of plug in activities that can be customized and plugged into customer defined guided procedures. It is also possible to develop customer specific automated activities in ABAP and plug them into own guided procedures
  • Custom step activities or Plug-in Step activities are Webdynpro applications that can be reused in guided procedures to execute complex tasks which require user input. Currently no custom step activities or Plug-in step activities are delivered with Focused Run FP2 but it is possible to define customer specific custom steps.

The result of a guided procedure execution can be exported into a HTML result report and sent via e mail.

Guided Procedures for Advanced System Management (ASM)

Guided Procedures for Advanced System Management allow to define and automate regular administrative tasks.

One example for this is the "Regular System Health Check for ABAP Systems" guided procedure in Focused Run FP2. It performs several health checks on ABAP systems and sends out a result report with all findings to interested parties. It can be executed manually or scheduled to be executed automatically in regular intervals.

The "Regular System Health Check for ABAP Systems" covers ABAP availability, performance, exceptions as well as host checks. It can be executed as -is or easily customized and enhanced by other activities which are available in the guided procedure plug-in repository. For example, you could add HANA database checks or include measured system availability and outages from Service Availability Management into the health check.

Guided Procedure Catalog for Advanced System Management

The guided procedure catalog for Advanced System Management is the central entry point to create, edit and execute guided procedures manually. It shows the guided procedures available for advanced system management. You have the following options:

  • Execute guided procedures
    1. Switch to the system for which you want to execute the guided procedure in the scope selector on top (default is the Focused Run system)
    2. Select the Guided Procedure you want to execute and select "Execute new instance if you want to start a new execution from the beginning or "Existing instance " if you want to continue a previous execution. Navigate through each step. Read the step and activity information. In case of automatic activities select "Execute ". Check the log section for log messages and detailed information.
      in case of manual activities, follow the instructions and set the execution status per your findings. You can optionally add a comment to each activity. Some activities provide a context sensitive navigation link to an external tool (for example to alert inbox or to the file system browser). Select the navigation link to open the external tool.
    3. Once you have completed all activities you can go to the complete step and generate a result report containing log messages and status for each activity.
  • Create or edit guided procedures

From here you can create new guided procedures or edit the contents of existing guided procedures. Please refer to the how to guide for “Guided Procedure Automatic Health Check” for more details

  • Transport guided procedure 

Include one or several guided procedures into a transport request if they need to be moved to the production system. Please refer to the how to guide for “Guided Procedure Automatic Health Check” for more details

  • Display Execution Logs

This opens the guided procedure reporting for the selected guided procedure.

Guided Procedure Reporting for Advanced System Management

Guided procedure Reporting provides an overview how many guided procedures have been executed for the selected systems in the selected time frame, about their statuses and log messages.

By default, it shows the guided procedure instances that were executed in the last week for the selected system scope.

You have the following options:

  • Change the scope:
    Switch to the system for which you want to show guided procedure reporting by using the scope selector on top. The default scope is always the Focused Run system itself.
  • Switch time frame
    Change the time frame of displayed guided procedure executions. Default is last 7 days
  • Review the status of steps, logs and comments
    Select a guided procedure execution to see its status, related log messages and comments.
  • Generate HTML result report:
    • Press button “Export to HTML”. Select Continue
    • Choose which elements should be included in the report. Select OK.

Guided Procedure Catalog for Advanced System Management

The guided procedure catalog for Advanced System Management is the central entry point to create, edit and execute guided procedures manually. It shows the guided procedures available for advanced system management. You have the following options:

  • Execute guided procedures
    1. Switch to the system for which you want to execute the guided procedure in the scope selector on top (default is the Focused Run system)
    2. Select the Guided Procedure you want to execute and select "Execute new instance if you want to start a new execution from the beginning or "Existing instance " if you want to continue a previous execution. Navigate through each step. Read the step and activity information. In case of automatic activities select "Execute ". Check the log section for log messages and detailed information.
      in case of manual activities, follow the instructions and set the execution status per your findings. You can optionally add a comment to each activity. Some activities provide a context sensitive navigation link to an external tool (for example to alert inbox or to the file system browser). Select the navigation link to open the external tool.
    3. Once you have completed all activities you can go to the complete step and generate a result report containing log messages and status for each activity.
  • Create or edit guided procedures

From here you can create new guided procedures or edit the contents of existing guided procedures. Please refer to the how to guide for “Guided Procedure Automatic Health Check” for more details

  • Transport guided procedure 

Include one or several guided procedures into a transport request if they need to be moved to the production system. Please refer to the how to guide for “Guided Procedure Automatic Health Check” for more details

  • Display Execution Logs

This opens the guided procedure reporting for the selected guided procedure.

Guided Procedure Reporting for Advanced System Management

Guided procedure Reporting provides an overview how many guided procedures have been executed for the selected systems in the selected time frame, about their statuses and log messages.

By default, it shows the guided procedure instances that were executed in the last week for the selected system scope.

You have the following options:

  • Change the scope:
    Switch to the system for which you want to show guided procedure reporting by using the scope selector on top. The default scope is always the Focused Run system itself.
  • Switch time frame
    Change the time frame of displayed guided procedure executions. Default is last 7 days
  • Review the status of steps, logs and comments
    Select a guided procedure execution to see its status, related log messages and comments.
  • Generate HTML result report:
    • Press button “Export to HTML”. Select Continue
    • Choose which elements should be included in the report. Select OK.